Work.
Revenue scales, and the manual back-office work scales with it. Staff move the same data between your CRM, inbox, spreadsheets, and ERP all day long.
Custom AI. Measured in euros. Not hype.
Vertara maps where AI creates real value, then builds and deploys the systems to capture it inside the tools your team already uses — live in 3–6 weeks, owned entirely by you, measured in euros.
Ceiling.
You can't hire your way out forever. If your ceiling is “that's just how our business runs,” it's usually manual work waiting to be automated.
Removed.
We build and deploy the systems that remove it — inside the tools your team already uses, live in 3–6 weeks, owned entirely by you.
Success stories.
Companies in manufacturing, export and SaaS already run on systems we built. Every pattern on this page is live in production today, doing real work against a real P&L.
Your best people are doing work a machine should do.
- You don't need a strategy deck from a big consultancy.
- You don't need a fragile bot from a freelancer.
- You don't need a generic SaaS you bend your business around.
- You don't need a hire you wait months for and pay for forever.
- You need a working system that does the work — measured in euros, not hype.
Five hundred years of copying.
Data flow matters more than data readiness.
We build the pipes that move your data; we don't wait for it to be perfect.
Blueprint
Discovery + Blueprint · ~2–3 weeksWe map the workflow, the systems, and the real cost of the status quo: time × volume × wage. Then we model the ROI in two scenarios, design the architecture, and sequence the build. Yours to act on, with or without us.
Build
Build + Deploy · ~2–3 weeksSpec-driven development of your agents and automations, regression-tested against real examples. We ship into your stack with a progressive, reversible rollout, train your team, and measure actuals against the model.
Run
Maintain & compound · ongoingWe monitor, tune, and add the next module. Reusable foundations make every future build faster — AI becomes your standard, and the machine compounds.
Agents that do the work, not just talk about it.
Every card is one workflow: the way your team runs it by hand today, and the system we build to run it instead.
Support & tickets
the same 30 questions, answered by hand~12 MIN EACH · ALL DAY, EVERY DAY
— BECOMES —
✓ 70% resolved autonomously. The rest drafted for a human to review~40 SEC EACH
Documents & invoices
read, re-keyed, and filed one at a timeA PERSON PER PILE
— BECOMES —
✓ extracted, validated, posted into your systems, at scale, with an audit trailTHE PILE CLEARS ITSELF
Client & vendor onboarding
records chased across five toolsWEEKS OF "JUST FOLLOWING UP"
— BECOMES —
✓ collected, verified, entered. The system does the chasingDAYS, NOT WEEKS
Quote & order processing
quotes assembled by hand from email threads~25 MIN EACH · DEALS GO COLD
— BECOMES —
✓ email → priced quote → synced to CRM and ERP. A human approves~4 SECONDS (SEE THE DEMO)
Inbox & CRM agents
triage eats the first two hours of every dayCRM THREE WEEKS STALE
— BECOMES —
✓ triaged, routed, drafted. Your inbox and CRM keep themselves currentMORNINGS BACK
Claims & case handling
intake by hand, status lives in people's headsBACKLOG GROWS EVERY MONTH
— BECOMES —
✓ intaken, classified, progressed through your workflow, with a full audit trailBACKLOG BURNS DOWN
Research & monitoring
checking competitors when someone finds timeYOU LEARN ABOUT CHANGES LATE
— BECOMES —
✓ watched continuously. Your team is briefed only when something changedSIGNAL, NOT NOISE
Voice agents
calls missed after hoursMISSED CALLS = MISSED REVENUE
— BECOMES —
✓ answered, qualified, booked 24/7, connected to your calendar and CRMEVERY CALL CAUGHT
…and the one eating your team
Tell us the workflow on a call. If it's repetitive and rule-bound, we can build it.
Book the callBuilt for operators who move data for a living.
Four sectors where manual back-office work quietly caps growth. If your ceiling is “that's just how our business runs,” it's usually manual work waiting to be automated, and we remove it.
Manufacturing
Document- and process-heavy: quoting, orders, supplier ops, production paperwork, capped by how fast people move data between systems. “Your best people spend hours moving numbers between documents. Let AI do that; put them back on the floor.”
B2B trade & export
Order processing, multilingual comms, quoting, CRM hygiene: back-office grows with every new market you open. “Handle more orders and more markets without more back-office.”
Logistics
CMR, customs, invoices, dispatch comms, exception handling: every shipment is a stack of paperwork someone re-keys by hand. “Automate the paperwork; keep your people on the exceptions.”
Professional services
Intake, drafting and review, time-to-bill, knowledge retrieval: expertise trapped in billable hours instead of systems. “Package your expertise into AI systems that scale delivery without scaling hours.”We price the return before we build.
Before we build anything, we model the return in two scenarios from your real volumes. The receipt shows the kind of math we run with you in the Blueprint.
The 60% rule. The build price must sit within 60% of the conservative scenario's year-one return. If the math doesn't clear that bar, we tell you so, and we don't sell you the build.
Vertara · ROI receipt · SIM Nº 001
tickets handled / mo2,400
avg handling time12 min
loaded cost / hr€28
labor on this workflow / yr€161,280
resolved autonomously70%
recovered / yr (expected)€112,896
recovered / yr (conservative)€80,640
build price€48,384
build investment€48,000
price vs conservative (≤60% rule)59.5% ✓
Payback < 8 months
Illustrative simulation. Your numbers modeled from your volumes in Discovery
A working system you own, running in your stack.
| Vertara | Big consultancies | Freelancers / vibe-coders | Off-the-shelf AI SaaS | |
|---|---|---|---|---|
| You get | A working, owned system | A strategy deck | A fragile bot | A generic product |
| Tied to ROI | Yes, modeled upfront | Rarely | No | No |
| Lives in your stack | Yes | N/A | Sometimes | You adapt to it |
| You own the code | Always | N/A | Unclear | Never |
| Time to value | 3–6 weeks | Months | Days, then breaks | Setup + lock-in |
| Supported & maintained | Yes | No | No | Vendor-dependent |
The questions operators ask us.
How fast can we see something working?
Your first production system is typically live in 3–6 weeks from a signed scope. Smaller "First Automation" builds can go live in 2–3 weeks. We ship in modules so you see value early and often.
Why a paid Blueprint instead of a free quote?
The Blueprint is a real deliverable: a quantified ROI model, architecture, and roadmap you can act on with or without us. It de-risks the build for both sides, and we credit 100% of the fee into your build when you sign a build within 30 days of delivery.
Do we actually own what you build?
Completely. Source code sits in your repository, models run on your accounts, and everything deploys into your cloud. There's no platform to stay subscribed to and no vendor lock-in. If we parted ways tomorrow, your systems keep running.
Our data and processes are messy. Are we even ready?
You're ready. Our core principle is that data flow matters more than data readiness. We build the pipes that move and clean your data as part of the work. You don't need a perfect data warehouse to start.
Is AI reliable enough to trust with real work?
We don't flip a switch and hope. Every build is spec-driven and regression-tested against your real examples, then rolled out progressively: shadow mode, then human-in-the-loop, then supervised autonomy. You stay in control the whole way, exactly like the approval gate in the demo above.
What about data security?
We deploy inside your environment with least-privilege access, and we can self-host the automation layer so sensitive data never leaves your infrastructure. Security-conscious teams can review the architecture in the Blueprint before any build.
What does it cost to run after launch?
Two parts: usage costs (model API and hosting, often tens to a few hundred euros a month for a single system, billed to your own accounts) and an optional Care Plan from €1,000/mo if you want us monitoring, tuning, and extending it.
Book a free 30-minute strategy call.
Tell us the workflow that's eating your team. We'll tell you, straight, whether AI can fix it, what it's worth, and what it would take. There's no pitch deck and no obligation.
- A concrete read on your highest-ROI opportunity
- A ballpark of the investment and the return
- A clear next step, only if it makes sense
Prefer email? [email protected]